How to Create APA Style Graphs and Then Teach SPSS to Do it Automatically!

In the strictest sense, APA style discourages the use of color in graphics, stipulating that it be used only when it is "absolutely necessary". Consequently, most universities and dissertation committees also discourage (or downright forbid) the use of color graphics in dissertation manuscripts. Personally, i find this irritating, as I think most graphical representations of data can be made more clear with the appropriate use of color. However, I suppose the guideline is meant to provide uniformity and consistency across manuscripts, which is understandable.

Unfortunately, if you use SPSS you've probably already discovered that it produces graphics in color by default. Not to worry, your graphs can be changed easily. Better yet, you can make simple adjustments to your SPSS settings that will force the program to create APA-compliant (i.e. black & white) graphics in all output! Here is how you do it:

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How to make SPSS produce all tables in APA format automatically!

Updated on Wednesday, June 8, 2011 at 3:43PM by Jeremy Taylor

Formatting a graph that was exported from SPSS to Microsoft Word can be an absolute pain. Since neither program is known for it's simplicity or "user-friendliness", the interaction between the two can be predictably tedious and frustrating. The process of converting a standard SPSS table to APA format might be bearable, when you are talking about a single table, but can become overwhelming when you have an entire manuscript worth of tables. Fortunately, a few minor alterations to your SPSS settings can make SPSS do most of the heavily lifting for you, making SPSS automatically produce tables that closely resemble APA format and cutting down your formatting time by as much as 90%!

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